INTRODUCTION

In many Nairobi businesses — especially bars, restaurants, and retail shops — it's common to buy goods from suppliers using M-Pesa Till numbers.

While this method offers speed and convenience, it can subtly undermine your stock control unless integrated with a robust Point of Sale (POS) system that synchronizes orders with payments.

Here's Why:

• No Automatic Link Between Payment and Stock

Paying suppliers via an M-PESA Till number doesn't automatically update your inventory records. Unless you have a POS system that records the order and matches it to the payment, your stock levels stay unchanged, even though money has left the business.
With Odoo POS and Inventory, which we set up at Spondoo Kenya, every purchase can be linked to an order — so stock automatically updates.

• Increased Risk of Fraud and Errors

Operating without system controls can lead to several issues:

• Employees might initiate fraudulent purchases to personal Till numbers.

• Prices can be manipulated without proper verification.

• Ordered stock may never be delivered, and the discrepancy could go unnoticed

• Poor Audit Trail

An M-PESA SMS confirmation doesn't serve as a comprehensive stock record. When payments aren't linked to supplier invoices and the actual receipt of goods within your system, you lose critical visibility, complicating reconciliations and audits.

The Fix? Link It All.

At Spondoo Kenya, we help you:

• Implement Odoo POS + Inventory with supplier and stock tracking
• Match all payments to stock entries
• Eliminate ghost purchases and plug stock leaks

Don’t let mobile payments become a stock control blindspot.
Let us help you set up a proper system that tracks every shilling and every item.

Contact Spondoo Kenya today — get control of your payments, stock, and profits